How to fill Inter Students HPC

How to fill Inter Students HPC, Guidelines for Filling Up the Holistic Progress Card (HPC) for AP Intermediate Students

Guidelines for Filling Up the Holistic Progress Card (HPC)

 

Introduction: The Progress Card serves as a comprehensive record of a student’s academic, personal, and social development during the academic year. It is not merely a scorecard but a comprehensive reflection of the student’s performance, competencies, participation, attendance, and well-being. The goal is to ensure a balanced evaluation that supports and guides students toward continuous improvement. These guidelines are intended to provide guidance to Junior Lecturers and Principals for filling the progress card accurately.

 

Overall Information:

 

Field(English)	Field (Telugu)	Guidelines for filling up
Name of the Student	విద్యార్ది పేరు	Enter the student’s full name (first, middle, last) as per the college admission register or SSC certificate. Avoid using short forms. Ensure correct spelling.
Mother’s Name and Father’s Name	తల్లి పేరు మరియు తండ్రి పేరు	Enter the full name in expanded form. Please check Aadhar Card before entering the details.
Contact	తల్లి / తండ్రి మొబైల్ నెంబర్	Please enter active 10-digit mobile number of the parent.
Class	తరగతి	Based on the year of study, the class in-charge Jr. Lecturer has to write the student’s study year. e.g., Inter 1st Year or Inter 2nd Year. Note: Do not abbreviate or use Roman numerals (e.g., avoid “I Yr” or “II Yr”)
Group	గ్రూప్	Write Student’s course stream. e.g., MPC, BiPC, CEC, MEC, Vocational, etc.
Roll Number	క్రమ సంఖ్య	As mentioned in the class register, enter the Roll Number allotted to the student Avoid overwriting or alterations
Admission Number	అడ్మిషన్ నెంబర్	Enter the unique admission number assigned to the student at the time of enrolment.
Medium	మీడియం	Specify the medium of examination e.g., English / Telugu.
Name of the College	కళాశాల పేరు	Write full official name of the college.
UDISE Code	యు-డైస్ కోడ్	UDISE (Unified District Information System for Education) code is unique to each institution. Fill the 11 digit UDISE code assigned to the institution. Refer the official records.
BIE Code	బి.ఐ.ఈ కోడ్	Enter the BIE Code provided by the Board of Intermediate Education, Andhra Pradesh to your  college. This is a unique code issued officially to every junior college for identification..

 

Student’s Profile:

 

This section captures the identity and demographic details of the student. All information must be accurately filled in as per admission records or official documents like SSC certificate, Aadhaar.

 

Field (English)	Field (Telugu)	Detailed Guidelines / SOP
Date of Birth	పుట్టిన తేది	Enter the student’s date of birth in DD/MM/YYYY format. Verify with SSC certificate or admission records.
Blood Group	రక్త వర్గం	Mention the correct blood group (e.g., A+, O−, B+ etc.,) as per a valid medical report. If unknown, advise testing.
Height	ఎత్తు	Enter the student’s height in centimeters (cm). Record based on recent health check-up.
Weight	బరువు	Enter the student’s weight in kilograms (kg). Record based on recent health check-up.
Belongs to CWSN (Yes/No)	మేరు CWSN( వికలాంగ విద్యార్ది)కి చెందినవారా?  (అవును/ కాదు)	Mark Yes if the student is a Child with Special Needs. If No, leave other disability fields blank.
Disability Type (if Yes)	వికలాంగత రకం (ఒకవేళ ఉంటే)	If CWSN field is Yes, specify the type of disability Eg. Visual, Hearing, Orthopedic, Intellectual, etc. Check the disability certificate as well
Disability %	వైకల్య శాతం	Enter the percentage of disability (e.g., 40%, 75% etc.,). Needs to be mentioned based on official disability evaluation certificate.
APAAR ID	విద్యార్ది అపార్ ఐ.డి	Enter the student's 12-digit APAAR ID
Address	చిరునామా	Write the student’s full residential address. In the address include village / town, mandal, district, PIN code.

 

Health Status: The purpose of this section is to assess and track the general and mental health of the student based on periodic medical examinations and school-level observations.

 

Field (English)	Field (Telugu)	Detailed Guidelines / SOP
General Health Check-up	సాదారణ ఆరోగ్యం పరీక్ష	Enter the date on which the general health check-up was conducted. Fill separately for 1st half and 2nd half of AY 2025–26.
Health Issues (if any)	ఆరోగ్య సమస్యలు (ఏమైనా ఉంటే)	Mention if any issue like anemia, vision problems, obesity, etc., was identified during check-ups. Leave blank if none.
Eye Check- up	కంటి పరీక్ష	Mention results as: ▪ Normal – if no issue Need Spectacles – if visual aid is advised
Dental Check-up	దoత పరీక్ష	Based on the comments of health officials, choose one of the following Good - Teeth are healthy and clean, no visible plaque, cavities, or gum issues. Advised Cleaning - Plaque or tartar is present Requires Treatment - Signs of tooth decay, cavities, gum infection, or other dental conditions needing immediate dental care
Deworming	నులిపురుగుల నివారణ	Enter the date when deworming tablets were administered. Mention separately for both terms.
Blood Test (once in 3 months)	రక్త పరీక్ష (3 నెలలకు ఒకసారి)	A Hemoglobin (Hb) blood test must be conducted once every 3 months — i.e., one test per quarter (Q1 to Q4). Testing should preferably be done through: Government health camps School health programs PHC/CHC collaboration or certified labs
	HB Level (g/dL) హెచ్ బి స్థాయి (గ్రా./డేసిలీటర్)	Collect and record the Hb level (g/dL) in the corresponding field.
	Anaemia Status రక్తహీనత స్థాయి	Based on the Hb level and student’s gender, select the appropriate category: Normal – ≥12.0 (girls), ≥13.0 (boys) Mild – 11.0–11.9 (girls), 11.0–12.9 (boys) Moderate – 8.0–10.9 Severe – <8.0

 

Student’s mental health status needs to be filled based on emotional stability, classroom behaviour and social interaction. This has to be filled separately for 1st half and 2nd half of AY 2025-26. Please refer the below table for mentioning grade for each indicator:

 

Indicator	Grade A –Excellent	Grade B –Good	Grade C –Satisfactory	Grade D – Needs Improvement
Engagement with Peers	Highly social, interacts freely and respectfully; builds strong peer bonds	Has a few close friends; cooperative in group tasks	Limited interaction; avoids group tasks but not completely withdrawn	Isolated; avoids or struggles in peer communication; signs of social anxiety
Stress Management	Remains calm and composed under pressure; uses positive coping mechanisms	Occasionally stressed but manages with minimal support	Frequently overwhelmed; needs constant reassurance or breaks	Breaks down under stress; cannot handle academic or emotional pressure
Anxiety During Exams	Confident and relaxed; well- prepared and composed	Mild nervousness but attempts exams confidently	Visibly anxious; avoids answering; may show physical signs like sweating, fidgeting	Panic attacks, refusal to write exams, or emotional breakdowns during/around exam time
Self- confidence	High self-esteem; participates actively and expresses views openly	Moderate confidence; sometimes needs encouragement	Low confidence; hesitant to express ideas; fears failure	Extremely low confidence; avoids participation, feels inferior, or expresses self- doubt

Based on the grading, the class in-charge Lecturer must give overall remarks for 1st half of the AY and 2nd half of the AY 2025-26 about the student on mental health status. Please refer to the following table:

 

Criteria	Overall Remark Template (Sample)
When consistently scored A in all 4 indicators	The student demonstrates excellent socio-emotional skills, maintains peer relationships, manages stress, and shows strong self-confidence.
Mostly B grades or a mix of A and C	The student shows good emotional stability and peer engagement but may need occasional support.
Two or more C grades	The student has basic socio-emotional abilities but requires guidance and encouragement in specific areas. (mention the areas)
Two or more D grades	The student needs continuous monitoring and support to develop socio-emotional awareness and self-regulation skills.

 

Academic performance: As per the student option, class in-charge Junior Lecturer needs to write the subjects including language, electives, and vocational (if applicable).

 

Academic Performance:

 

Field (English)	Detailed Guidelines / SOP
Previous Year Exam	Record marks from SSC marks, if the student belongs to Inter 1st Yr. Similarly record Inter 1st Yr marks if the student is Inter 2nd Yr. Include subject names and marks obtained.
Current Year Exam	This section captures the academic progress in the ongoing academic year (2025–26).
Subjects	Subjects to include based on the student’s group: For MPC/BiPC/CEC/MEC/etc.: Core and elective subjects (if opted) + General subject like English For vocational students: Vocational theory subjects + general subjects like English & GFC..
Max Marks / Per Subject	Mention the Maximum Marks clearly at the top of each column (e.g., 25/50/100 as applicable).
Marks Obtained	Enter Marks Obtained per subject under each test against each subject. The Class In-charge Junior Lecturer (JL) is responsible for accurate recording of marks in both Previous Year and Current Year academic sections. All marks entered must be verified twice to ensure they are correct and match the official test/exam records.
Total Marks	Calculate and enter the sum of all marks obtained. Use accurate arithmetic; double-check.
Overall Result (P/F)	Review subject-wise marks obtained. Confirm if the student has passed all individual subjects as per the pass criteria against each test (e.g., minimum 35% as applicable and 20% for CWSN students) Ensure the student has also achieved the required overall aggregate. If the student meets all pass conditions, write "P" for Pass. If the student fails in one or more subjects or doesn't meet the minimum aggregate, write "F" for Fail.

 

Class In- charge JL Signature	After verifying marks and result entries, the Class In- charge JL must sign in the designated area. This confirms accountability and cross-verification of all entries.
Parent Signature	The parent/guardian must sign after reviewing the HPC and marks section. Their signatures indicates their acknowledgment and involvement in the student's academic progress.

 

Competitive Exams: This section should record the student’s participation and performance in competitive exam practice tests or entrance exam mocks and this section is only limited to Science subject students only (i.e., MPC and BiPC). For the remaining groups students this section is not applicable. Hence it may be mentioned as NA.

 

Field (English)	Detailed Guidelines / SOP
Subjects	Record marks for core competitive subjects of science group students. i.e., Maths, Biology, Physics, Chemistry.
Max Marks / Marks Obtained	Enter the maximum marks for each subject. Use "NA" if marks are not available or test was not attempted. Fill in the actual marks obtained by the student in the corresponding mock/competitive test.
Overall Result	Use “P” – Pass if the student scored more than the minimum benchmark set by the faculty. Use “F” – Fail if marks fall below that level.

 

On Job Training Evaluation: On Job Training (OJT) section is applicable only to students enrolled in vocational courses. No need to fill this section if the student belongs to general courses.

 

Field (English)	Detailed Guidelines / SOP
OJT Duration	Record Start Date and End Date of the On Job Training in DD/MM/YYYY
Supervisor Name	Mention the full name of the supervisor or mentor from the industry/training site.
Phone Number	Provide a valid / active contact number of the supervisor.

 

Total Marks (100)	Standard is 100 marks. This is a fixed standard. Do not modify this maximum mark value
Marks Obtained	Enter the actual marks awarded to the student by the OJT supervisor. Prior to the entry verify the OJT assessment sheet or training evaluation report.
Overall Result (P/F)	Assign result based on the marks obtained: P – Pass if marks are ≥ 35 F – Fail if marks are < 35

 

Attendance Summary:

 

• For each student, enter the total Working Days and the actual Days Attended for every month from April to February in the designated columns of the progress card. Based on the entries, calculate the Attendance Percentage (%) for each month using the formula:

Attendance % = (Days Attended ÷ Working Days) × 100

• The monthly attendance data must be accurate and reflect the student’s presence throughout the academic year.

Note: As per the norms of the Board of Intermediate Education, a minimum of 75% attendance is mandatory for academic eligibility.

Holistic Observations: Holistic development is critical for shaping a student’s personality, life skills, and social-emotional well-being. It complements academic growth and helps build responsible, confident, and well-rounded individuals. In the Holistic Competency Profile (HCP) section of the Progress Card, students must be graded and remarked upon in key developmental areas such as communication, leadership, values, environmental awareness, arts, sports, and more. For which please refer the following table:

 

Area	Grade A Excellent	Grade B Good	Grade C Satisfactory	Grade D Needs Improvement
Computer & Work Education	Independently uses digital or work- related tools; completes tasks creatively and efficiently.	Uses tools with minimal guidance; completes assigned tasks with accuracy.	Has basic understanding; requires support and reminders to complete tasks.	Unable to operate tools independently; avoids assigned work.
Arts & Culture	Highly creative; consistently participates and contributes to cultural and artistic activities/ events.	Shows interest and participates when  encouraged; shows potential.	Participates occasionally; needs motivation.	Shows no interest or engagement in cultural / art activities.

 

Value & Life Skills	Consistently demonstrates values like respect, honesty, empathy, and responsibility.	Usually follows values; needs occasional reminders.	Requires guidance to exhibit appropriate behaviour or responsibility.	Frequently displays negative behaviour; lacks basic life skills.
Communication Skills	Communicates confidently and respectfully in all settings; active listener and clear speaker.	Speaks clearly in known settings; responds well when addressed.	Hesitant to express ideas; needs support to speak up.	Avoids communication; unclear, reluctant or disrespectful speech.
Leadership Skills	Takes initiative; motivates peers; handles responsibilities effectively.	Occasionally volunteers or leads tasks; dependable in group work.	Participates when assigned but does not take initiative.	Avoids roles and responsibility; lacks confidence or drive.
Logical Thinking	Applies analytical thinking; solves problems creatively and independently.	Understands logical concepts with help; completes tasks reasonably well.	Basic understanding; struggles with consistency and application.	Fails to grasp logical reasoning; avoids problem- solving tasks.
General Awareness	Well-informed about current events, society, and surroundings; asks relevant questions.	Aware of basic general topics and current affairs.	Limited knowledge; needs prompting or exposure.	Shows little to no awareness of the world or current topics.
Environmental Awareness	Practices eco- friendly habits actively; inspires peers to adopt green behaviour.	Follows sustainable practices occasionally.	Understands importance but rarely applies in real life.	Indifferent or careless toward environmental issues.
NCC/NSS/Scouts Participation	Actively participates in all community service or scouting events; shows leadership.	Participates in some events; shows enthusiasm.	Infrequent participation; shows limited commitment.	No participation or interest shown in activities.
Participation in Games / Sports and Yoga	Regularly participates in physical activities and yoga; shows excellence and sportsmanship.	Takes part in most games and yoga sessions; shows improvement and interest.	Occasionally participates; needs encouragement	Rare or no participation in sports or yoga; disinterested or inactive.

 

 Along with the above class in-charge Jr. Lecturer needs to assess the student’s academic performance and interest, and write remarks against student’s academic strength and career aspiration etc., Please refer to the following for writing remarks:

 

Area	What to Include	Sample Remark (English)
Extra-curricular Activities	Mention participation in sports, cultural events, NSS, clubs, debates, etc.	"Actively participates in sports and college cultural programmes."
Special Achievements / Awards	Any prizes, distinctions, recognitions, scholarships	"Won 2nd prize in district-level essay competition."
Academic Strengths	Strong subjects, consistent performance, interest in learning	"Excels in Science and shows keen interest in experiments."
Career Aspiration	Mention student’s stated goal or aspiration	"Wants to become a Civil Servant and is preparing accordingly."
Class In-charge Jr. Lecturer Comments	Overall remark about student’s conduct, academic and co- curricular involvement	"Disciplined and sincere. Good academic performance with active participation in NSS."

 

Parent Feedback Section:

This is a mandatory section to be filled by the parent or guardian.

• Ask the parent to give written feedback on their child’s academic performance, health, discipline, and overall development.
• Encourage them to mention any support or resources they expect from the institution.
• Ensure signature and phone number of the parent/guardian is recorded.

Talliki Vandanam: The Talliki Vandanam scheme, launched by the Government of Andhra Pradesh, provides financial support to mothers for their children's intermediate education. To monitor its implementation at the student level, key details such as beneficiary status, number of siblings covered, and the total amount received are recorded in the Holistic Progress Card (HPC). This ensures transparency and helps track the scheme’s reach effectively.

 

Field (English)	Guidelines for Filling
Is this student a beneficiary of the Talliki Vandanam scheme?	Select Yes / No. Confirm based on college beneficiary       list or official disbursement records    present with GSWS department If unsure, please check the mother’s bank statement to verify scheme receipt.
How many siblings including this student are beneficiaries of this scheme?	Mention the exact number of siblings (including the current student) who are also beneficiaries under the scheme. Cross-verify with family declaration or scheme beneficiary data.
Total amount received by the mother?	Enter the total amount received by the student’s mother under the Talliki Vandanam scheme. The amount should match the bank transaction records or official payment slips shared during fund disbursement. Mention amount in INR (₹)

 

Signatures at the end of Holistic Progress Card:

 

Field (English)	Guidelines for filling
Signature of the Principal / Class In-charge JL	The Class In-charge Junior Lecturer or the Principal must sign after verifying that all fields in the Holistic Progress Card are correctly and completely filled.
Signature of the Parent / Caretaker	The parent or caretaker should sign after reviewing the progress card. Relationship to the student and date must be noted under the signature.

 

Download Guidelines for Filling Up Inter HPC & Empty HPC