District Level School Games Secretaries Appointment 2025 Norms, Criteria

District Level School Games Secretaries Appointment 2025 Norms, Criteria 2025, SGF AP Secretaries Appointment 2025 to 2027, School Games Federation of Andhra Pradesh Appointment of District level School Games Secretaries for the tenure of two (02) years i.e., 2025-2026 to 2026-2027 - Instructions

 

School Education - SGF AP - Appointment of District School Games Secretaries for the Period 2025-26 to 2026-27 - Selection Based on Merit - Instructions - Issued  Rc.No. ESE02-33112/2019-SECY-SGF-CSE: Dated:22-07-2025

 

Ref:

1. Rc.No. ESE02-33112/2019-SECY-SGF-CSE, dt. 25/07/2024.

2. Memo. No. ESE02-33/19/2022-SECY-SGF-CSE, Dt:15-02-2025.

 

The attention of all the District Educational officers and District Intermediate Educational Officers in the state is invited to the reference 1st cited wherein the Director of School Education, A.P., has appointed the District level School Games Secretaries who have completed their tenure of two (02) years as on the year 2024 for the period i.e., 2024-25 to 2025-26.

 

Further, informed that the selection of District School Games Secretaries shall be based on a holistic and merit-based approach. The process should prioritize qualifications, personal sports achievements, organizational skills, student achievements, commitment to school development, regular school duties, and active involvement in school sports, rather than relying solely on seniority. This approach aims to ensure effective coordination of School Games at the Mandal, Constituency, Divisional, District, State, and National levels, as well as other Physical Education-related activities within the district. This initiative aims to strengthen the school sports ecosystem across the state

 

In this regard, all District Educational Officers and District Intermediate Educational Officers in the state are hereby informed that the appointments given to the District level School Games Secretaries in the State in the reference 1^st cited is hereby cancelled w.e.f the year 2025-26.

 

Further, all District Educational Officers and District Intermediate Educational Officers in the state are instructed to appoint new District School Games Secretaries through a merit-based selection process duly following the guidelines and parameters specified in the Annexure attached to this order.

 

Terms and conditions while appointing District School Games Secretaries for  Under-1 4, Under-17, and Under-19 categories

1. The tenure of the post of District School Games Secretaries U 14,17 &19 is two (2) years from 2025-26 to 2026-27.
2. Preference should be given to Physical Education Teachers (SA (PE) / PET) working in Government. Zilla Parishad, and Municipal management schools for the posts of Under-14 and Under-17 School Games For the Under-19 category. Junior Lecturers in Physical Education working in Government Junior Colleges should be nominated.
3. In the event that a Junior Lecturer in Physical Education is not available to serve as the Under-19 Games Secretary in any Junior College, the concerned District Intermediate Educational Officers are requested to immediately inform this office. This will facilitate the allocation of additional responsibilities to the Under-14 or Under-17 Games Secretary, ensuring the smooth and effective conduct of games and sports activities.
4. School Assistants (Physical Education) who are likely to be promoted within two months as Headmasters. or Lecturers in DIET/RIPE shall not be considered for the post of District School Games Secretary.
5. If a selected District School Games Secretary is subsequently promoted to any of these positions, he/she shall be immediately replaced by another SA (PE) or PET. duly selected as per the prescribed procedure.
6. Any SA-PE/PET who has already served one term as District School Games Secretary earlier cannot be nominated again.
7. Any individual against whom disciplinary action has been initiated by the competent authority shall not be eligible for appointment as District School Games Secretary.
8. Any negligence in discharge of duties or involvement in irregularities by the District School Games Secretary shall render them liable for termination from the post at any time without prior notice.

Roles and Responsibilities of District School Games Secretaries (DSGS)

• Coordinate with Mandall, Constituency and Divisional Sports Co Ordinator's and officials for smooth conduct of school games and selection trials.
• Organize tournaments and selection events at Mandal, Constituency. District levels for Under- 11, 14, 17, and District level for Under 19 Boys and Girls.
• Ensure adequate arrangements for venues, logistics, equipment, and technical officials to facilitate the smooth conduct of tournaments from Mandal level to National level.
• Supervise the selection of district teams for participation in state-level and national-level school games.
• Monitor and ensure player registration through LEAP App and SGFI portal as per official timelines.
• Nominate or accompany escorts/coaches/officials for state and national-level tournaments.
• Maintain proper documentation and reporting, including:

1. Player participation lists and result reports
2. Certificate registers (Participation and Merit)
3. Bills and cash book
4. Acquittance register
5. Monthly Work Done Reports (to be submitted before the 5th of every month)

• Coordinate and monitor the implementation of the Physical Education Calendar of Activities in all schools.
• Promote and support regular sports practice. inter-school competitions, and talent identification.
• Assist schools in play field development and maintenance, including markings and equipment upkeep.
• Conduct awareness programs, orientation sessions, and fitness campaigns for SA PE, PETs, students. and school staff.
• Ensure proper behavior and discipline during tournaments, and compliance with SGFI norms and department guidelines.
• Act as a liaison with the District Educational Officer (DEO), District Intermediate Educational Officer (DIED}, and State SGF office for coordination and approvals.
• Monitor and provide support for the implementation of Mid-Day Meals (MDM) to School Games Players.
• Report any irregularities, negligence, or non-compliance observed in Physical Education or MOM supervision in the district.
• The District School Games Secretary must submit a monthly work report on or before the 5th of every month along with the report, an attendance certificate should be obtained from the District Educational Officer for Under-14 and Under-17 categories, and from the District Intermediate Educational Officer for the Under-19 category. These documents must be submitted without fail to the Secretary, SGF AP, 0/o Commissioner of School Education.
• In the absence of any scheduled School Games activities, the respective District School Games Secretaries (U-14. U-17. and U-19) shall attend to their regular duties at their respective schools/colleges.

Further all the District Educational Officers and District Intermediate Educational Officers in the state are instructed to obtain the applications as per the guidelines issued for appointment of School Assistants (Physical Education)/ Physical Education Teachers as District School Games Secretaries. The names of the selected candidates should be submitted to the Office of the Commissioner of School Education on or before 08-08-2025.

Annexure

 

Guidelines and parameters specified for appointment of District School Games Secretaries.

• Age should be below 58 years as on the date of notification.
• A scoring system (total of 100 points) is to be implemented for selection of District School Games Secretaries.
• Only the highest eligible mark in each parameter shall be considered.
• Computer knowledge should be required.
  

Scoring System (Total 100 Points):

S No	Parameter	Max. Marks	Details
I	Service	25	1 point per completed year
II	Professional Qualifications	05	See table below
III	Additional Professional Qualifications	05	See table below
IV	Personal Sports Achievements	20	See table below
V	Organizational Skills	05	Based on events conducted (2020-21 to 2024-25)
VI	Student Achievements	30	See table below (2020-21 to 2024-25)
VII	Commitment to School Development	05	Mobilizing Local Donations I Resources for School Improvement
VIII	Commitment to school duty	05	Teachers Attendance 2023-24 & 2024-25
	Total	100
IX	Encouragement of Women SAPE I PETS (Bonus)	10	Applicable only to Women Physical Education Teachers.

 

Professional Qualifications (Max: 05 Points) (Enclose the Attested Certificate and S R Entry page )

 

S. No	Qualification	Points
1	Ph.D.	05
2	M.Phil.	04
3	M.P.Ed	03

 

Additional Professional Qualifications & Awards (Max: 5 Points) (Enclose the Attested Certificate)

 

S. No	Qualification	Points
1	Regular NIS / International Referee/ National Best Teacher Award	05
2	Six-week NIS / National Referee / State Best Teacher Award	04
3	SGF AP Team Coach / Manger / District Best Teacher Award	03

 

Personal Achievements in Sports (Max: 20 Points) (Enclose the Attested Certificate)

 

Level	Gold Medal	Silver Medal	Bronze Medal	Participation
International	20	19	18	17
National	16	15	14	13
State	12	11	10	09
All India University	08	07	06	05

 

Organizational Skills (Max: 5 Points) Points awarded based on the highest level of tournaments conducted between 2020-21 to 2024-25 (Enclose necessary proofs as organizer)

 

Level	Points
National	05
State	04
District	03
Constituency	02
Mandal	01

 

Student Achievements (Max: 30 Points) for the Period 2020-21 to 2024-25 (Enclose Attested copies of the certificates)

 

S.No	Achievement	Allotment of points to each player
1	National Level Gold Medal (Max: 3 players)	10
2	National Level Silver Medal (Max: 5 players)	06
3	National Level Bronze Medal (Max: 6 players)	05
4	National Level Participation (Max: 10 players)	03
5	State Inter-District Gold Medal (Max: 15 players, 5 per game)	02
6	State Inter-District Silver Medal (Max: 30 players, 5 per game)	01
7	State Inter-District Bronze Medal (Max: 60 players, 5 per game)	0.5
8	State Inter-District Participation (Max: -120 players, min 10 games, max 12 players per game)	. 0 25

 

Commitment to School Sports Infrastructure Development (Max: 05 Points)

• Resource Mobilization Report for the Period 2020-21 to 2024-25
• Collecting local donations, CSR funds, or community contributions for improving school sports facilities and organizing tournaments.

(To be certified by the Headmaster with appropriate supporting evidence or relevant newspaper clippings)

 

S No	Amount Mobilized	Points
1	Rs 2,00,000 and above	05
2	Rs 1,50,000 to Rs 1,99,999	04
3	Rs 1,00,000 to Rs 1,49,999	03
4	Rs 50,000 to Rs 99,999	02
5	50 thousand and below	01

 

Commitment to school duty (Max: 05 Points) Teacher Attendance 2023-24 & 2024-25 (Certified by the Headmaster)

 

S.No	2023-24	2024-25	Two Years Average	Points
1	≥ 200 Days	≥ 200 Days	≥ 200 Days	05
2	≥ 195 Days	≥ 195 Days	≥ 195 Days	03
3	≥190 Days	≥ 190 Days	≥ 190 Days	02

 

• Only actual working days attended shall be considered. (based on school attendance records).
• Casual leave, medical leave, and special duty days excluded from the count.
• The average is computed as: Two-Year Average = (Total Days Attended in 2023-24 + Total Days Attended in 2024-25) / 2

Encouragement for Women Physical Education Teachers a Bonus 10 Points exclusively for women PETs ( SA PE / PETs) .

Note: In case of getting equal marks between SA(PE)s I PETs, the SA(PE) shall be appointed and in the rest of cases cadre senior shall be appointed.

Download DSE Proceedings