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Wednesday 11 October 2023

AP Govt School 9th Class Students Registration Guidelines

AP Govt CBSE Govt School 9th Class Students Registration Guidelines A.P Model Schools - CBSE Government Management Schools - Process of registration of IX Class students in Online Affiliated School Information System Guidelines


School Education- A.P Model Schools - CBSE - Process of registration of IX Class students in CBSE Government Management Schools - Certain Guidelines - Issued -  Reg Rc.No.ESE02/387/2023-MODEL SCHOOL-CSE, Dated: 07/10/2023

 

Ref:-         

1. CBSE/REGN/2023-24/2023, Dated:12.09.2023.

2. Government Memo No.2204684/PROG.I/A2/2023, Dt:13.09.2023.

 

The immediate attention of all the Regional Joint Directors of School Education / District Educational Officers in the State are invited to the ref. Cited and they are hereby informed that the Government of A.P have decided to implement the CBSE pattern of exams in 1000 schools in phase I for the year 2023-24.

 

In this regard, the Registration of students in Class IX is a very significant process which helps CBSE in advance planning for holding the Class X examinations of these students in the subsequent year. Schools can complete the registration process by individual entry or uploading duly filled -in excel file provided by the online registration system. Accordingly, 85,353 students of 1000 CBSE Government Management Schools are being registered through online registration system.

 

The Government have sanctioned an amount of Rs.2,56,05,900/- @ 300/- per student for 85,353 students towards payment of registration fee through Samagra Siksha, Patamata, Vijayawada, A.P. the total amount will be paid to the CBSE at one instance by the Samagara Siksha, A.P. vide reference cited above.

 

In this regard, all the District Educational Officers in the state are hereby instructed to entrust the CBSE works to one of the Assistant Directors in the DEO Office concerned for effective functioning and monitoring of all the CBSE activities in CBSE Affiliated Government Management Schools in the State.


GUIDELINES

 

The detailed online registration process of students for CBSE Class IX is given below:

  1. Schools need to enter the number of students as well as sections that should abide by the data provided on OASIS
  2. Schools will not be permitted to make any change and are required to fill the information carefully in OASIS
  3. In case of any correction in the details such as Principal name, experience, valid email address, phone number, school website, Person name along with their designation, student details need to be updated.

ACADEMIC DETAILS :: CHECK THE SUBJECTS OPTED IN ACADEMIC DETAILS WITH CODES

1.SUB1 : I LANGUAGE – Code: 184 : English Language & Literature

2.SUB2: II LANGUAGE – Code: 007 : Telugu

3.SUB3: MATHS - Code : 041 : Mathematics Standard (OR) - Code : 241 : Mathematics Basic (Low performers in Maths)

4.SUB4: SCIENCE - Code : 086 : Science

5.SUB5: SOCIAL - Code : 087 : Social

6.SUB6: SKILL SUBJECT - Code : 402 : Information Technology (OR) - Code : 417 : Artifcial Intelligence

7. SUB 7 (Any one subject in Minority Institutions only)

  • Code : 303 : Urdu
  • Code : 013 : Oriya
  • Code : 015 : Kannada
  • Code : 006: Tamil

Note:- In case of Minority schools the 2nd language may be opted as per their existing language instead of Telugu language and the 7th subject may be opted as Telugu compulsorily.

 

Due dates for registration:

Starting Date : 12.09.2023

End Date :12.10.2023 (Mid Night 11.59pm)

Methods of uploading individual entries and uploading excel files in lot:

  1. Schools that have only a few students in class IX can directly enter the details on the website via individual entry
  2. In case of bulk entry, the excel file can be downloaded by schools via clicking on the Download Excel File tab. The following points need to be considered while filling the information in the excel sheet
  3. The data will not be uploaded properly if schools upload the information in a format other than excel
  4. The data can be uploaded through an excel file only once. Any additions, deletions, or corrections need to be made online only
  5. Candidates’ active mobile numbers and email IDs may be given
  6. The data should be uploaded after completing the entries and thoroughly checking the information by clicking on the ‘Upload Excel Files’ option
  7. Don’t submit the details immediately without checking thoroughly
  8. Schools need to cross-check every piece of information and then submit the same.
  9. The details of students should be as per the details available in the Withdrawal and Admission register of the school
  10. Schools should be careful while filling in crucial information such as name, date of birth, and other particulars
  11. The students’ fee amount would be following the date on which the details are finalize.
  12. The same will be generated automatically by the system
  13. Schools having poor Internet connectivity are requested to download the excel file and then fill the information in offline mode
  14. Before uploading the same, take a printout
Checklist printing of Registered students:
  1. Schools need to take a printout of the list of students by clicking on the option named ‘Checklist Printing of Registered Students’
  2. The printer should be set for A4-sized paper with landscape painting
  3. All side margins should be set to 0.25″.
  4. The heading of the list needs to be ‘Check List of Students Registered for Class IX’
  5. The information in the list should be compared with the original admission as well as the withdrawal register
  6. The subject name and subject code provided by the students should be checked
  7. Once all the corrections such as spelling mistakes are noted, the corrections should be finalized online by choosing the option name Correction of Registered List of Students

Correction of Registered List of Students:

This can be done using three options that are mentioned below

  1. ADD- Details regarding new students or any left out students can be submitted
  2. MODIFY- Any correction regarding already submitted details can be modified/updated/corrected
  3. DELETE- The details that have been submitted already can be removed from the list entirely by typing the record number printed alongside the details of the students, whose information is to be removed from the list
  4. Once the detail is deleted, it cannot be recovered and thus need to be re-entered, if needed, by clicking on the ADD option Note: The options named Checklist Printing of Registered Students and Correction of Registered List of Students can be used any number of times till the list is completely error-free.
Finalization of Data and Fee payment:
  1. Finalization of data should be done after making all the corrections in candidate/mother/father name and the list is error-free
  2. The addition of more students can be done in the second lot by individual entry online if it’s not done in the first lot of data using an Excel file
  3. The date of submission of details needs to be within the schedule
  4. The fee will be according to the particular schedule
  5. Schools are allowed to add and finalize students in a maximum of five lots (one lot of excel files and four lots of individual online entries
  6. After the data has been finalized, the required amount of fee needs to be submitted online using the available mode of payment.
  7. Schools are requested not to collect any type of fee from the Students / Parents.
  8. Instruction will be given soon regarding “Mode of Payment”.
  9. Printing of Final List of Registration of Students:
  10. The final list will be generated once the fee is deposited
  11. Schools are required to take a printout of the final list of registered students
  12. The title of the list should be Final List of Students Registered for Class IX
  13. No addition, correction, or deletion can be done after the generation of the final list
  14. The setting of the printer should be A4 size papers landscape printing, and side margins of 0.25″
  15. Schools are required to attach a recent and high contrast passport-sized photograph of students, preferably black and white, that specifies the name of the student along with the date on which the photograph was taken (photo should be taken on or after the first April of the academic session)
  16. The photograph should be affixed with gum/adhesive (it should not be stapled or pinned) in the required space that is given against the students’ details
  17. The signature of the students should be obtained and must be specified in the required space
  18. Schools need to keep the final printout that has students’ photographs and signatures for records
  19. Schools need to ensure that the candidates who are sponsored by schools are attending the classes.
  20. In case of sponsoring fake or non-attendee candidates, it will result in disaffiliation of the school.
CWSN and Subjects Relaxations:-
  1. Schools can understand the relaxations that are available to the CWSN candidates by the choice of subjects
  2. Schools are required to submit the names of CWSN students with the regular subject before availing of relaxation
  3. The particular students must be marked as CWSN without fail
  4. Once the data with regular students have been uploaded, the option of Modify concerning CWSN candidates will be used to edit the subjects of the CWSN students according to the relaxations available to them before making the final data.

Support Provided by the Department:

  1. Physical Awareness Meeting on Registration process for IX class students has been conducted with all the Principals in four Zones by the Regional Officer, CBSE, Vijayawada
  2. User Guide has been sent to all the schools
  3. Videos on how to do the procedure is sent to all the schools
  4. Google Form on CBSE ISSUES sent to all the schools for redressal of School level issues (https://forms.gle/Je7n9yEorNXhA5tAA)
  5. WebEx is conducted to all the Principals by the JD, APMS/CBSE
  6. Appointed District Co-Ordinator's to support the Schools for smooth registration process.
  7. Created awareness to all the Heads of the Managements on the process to monitor Registration
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