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AP Ward Secretariats in all the Towns / Cities Eligibility, Notification, Schedule, Recruitment process

G.O.Ms.No.217 Dated 20.07.2019 Constitution of Ward Secretariats in all the Urban Local Bodies (ULBs) in the State – Formulation of Functionaries

Sl.Designation of theFunctions to be allocatedDepartment
No.Functionaryconcerned
1Ward Administrative SecretaryGeneral Administration, Coordination, Grievance Redressal, Public Feedback, Collection of Municipal Revenues etc.,MAUD
2Ward Amenities SecretaryWater Supply, Civic amenities, Roads, Drains, Culverts, Burial Grounds etc.,MAUD

3Ward Sanitation & Environment SecretarySolid & Liquid Waste Management, Environment Protection, Animal Welfare etc.,MAUD
4Ward Education SecretaryMunicipal Education, Amma Vodi, Scholarships, Fee Reimbursement, Vital Statistics, Culture, Festivals Other Municipal functions etc.,MAUD
5Ward Planning & Regulation SecretaryUrban & Town Planning, Land-use, Urban Housing, Fire, Urban Forestry, Water Conservation etc.,MAUD
6Ward Welfare & Development SecretarySC, ST, BC, Minority etc., Yuvatha-Upadhi, Urban Poverty Alleviation, YSR Asara, YSR Cheyutha, YSR Pension Kanuka etc.,MAUD
7Ward Energy SecretaryStreet Lighting, Power Supply, Power Subsidy etc.,MAUD
8Ward Health SecretaryPublic Health, Registration of Births & Deaths, YSR Arogyasri, YSR Bhima, ICDS etc.,Medical & Health
9Ward Revenue SecretaryLand Administration, Revenue Functions, Civil Supplies, Digitization, Issuance of Certificates Disaster Management etc.,Revenue
10Ward Women & Weaker Sections Protection SecretaryLaw & Order, Atrocities against women and Weaker Sections, Related services, Prohibition of Liquor etc.,Police

Qualifications required for selection of Ward Secretaries:-
Sl. No.Designation of the FunctionaryEducational Qualification
1Ward Administrative SecretaryAny Graduate
2Ward Amenities SecretaryPolytechnic Diploma in Civil Engineering
3Ward Sanitation & Environment SecretaryAny Graduate with Sciences / Engineering
4Ward Education SecretaryAny Graduate
5Ward Planning & Regulation SecretaryDiploma in Urban Planning/Civil Engineering
6Ward Welfare & Development SecretaryGraduate in Social Work/ Sociology/Anthropology
7Ward Energy SecretaryPolytechnic Diploma in Electrical
8Ward Health SecretaryNursing / Pharma D
9Ward Revenue SecretaryAny Graduate
10Ward Women & Weaker Sections Protection SecretaryAny Graduate

Number of functionaries required and process of recruitment
  1. Existing staff in the concerned line department has to be accommodated before going for recruitment.
  2. The line departments have to critically analyse the number of functionaries to be recruited after considering, inter alia, the parameters, such as, potential and requirement of the area, efficient delivery of services, work performed by the existing functionaries, financial prudence, optimum utilization of government work force etc.
  3. Each line department has their own specified norms for recruitment and basic minimum qualifications prescribed for a specific post, under their service rules. The same rules will be followed and wherever required the concerned line departments will have to seek specific orders.
  4. Wherever, new posts are required to be created, respective line departments to take approvals separately.
  5. The Recruitment of Ward Secretaries of MA & UD, will be taken up by MA&UD and the recruitment of ward Secretaries of other Departments will be taken up by the Head of the respective Departments, in accordance with the standard recruitment procedure of the respective departments.
  6. The Secretaries recruited initially will be on probation for a period of two years at a consolidated stipend of Rs.15,000/- per month. There after the concerned Departments will take necessary action as per service rules in force for confirming the probation.
  7. Necessary amendments to the Service Rules will be made by the respective departments.
  8. Where already recruitment process has begun by the APPSC, advantage may be taken by the concerned department.
  9. The Appointing and disciplinary authority in respect of the Ward Secretaries of MA & UD, will be the concerned Regional Director.
  10. The Appointing and disciplinary authority in respect of the Ward Secretaries of other Departments, will be decided by the concerned Departments.
Training:
i. Induction training for one week at District or Regional level will be given to impart basic knowledge about the functions to be discharged by Ward Secretaries. General training will also be imparted at HR training centres and other identified appropriate centres to equip the functionaries with the following general skills.
  • Official correspondence
  • Issues dealt by Ward Secretariats/Volunteers and redress the grievances as per the department protocol
  • Computer skills
  • Social and Behavioural changes and communication skills
  • Work closely with various functionaries to bring in synergy and ensure effective administration at the Secretariat level.
ii. The line departments will formulate detailed departmental training plans and implement in a phased manner without effecting the field work of the functionaries.
TIMELINES FOR FORMATION OF WARD SECRETARIATS
S.ActivityTimeline
No.
1.Division of ULB into Ward Secretariat Territorial Units.By 16-07-2019
2.Preparation of Map showing the jurisdiction of Ward SecretariatsBy 26-07-2019
3.Identification of Buildings for locating Ward Secretariat OfficesBy 26-07-2019
4.Draft Publication of the list of Ward Secretariats with boundaries for information and for calling ObjectionsOn 28-07-2019
5.Last Date for receipt of Objections03-08-2019
6.Disposal of Objections05-08-2019
7.Final Publication of the list of Ward Secretariats with boundaries10-08-2019
8.Providing Infrastructure in Identified Buildings15-09-2019
9.Make the ward secretariats ready for occupation25-09-2019

TIMELINES FOR RECRUITMENT AND POSITIONING OF WARD SECRETARIES
S. No.ActivityTimeline
1.Collection and compilation of Employees Data of MAUD (HOD-wise- State/Region/District/ULB level)18.07.2019
2.Identification of gap between existing and to be recruited (Existing vs Recruitment)22.07.2019
3.Issue of Notification for recruitment of the deficit employees22.07.2019
4.Last date for receipt of applications05.08.2019
5.Scrutiny of applicationsSimultaneous
6.Conduct of Written Test16.08.2019 to 15.09.2019
7.Publication of resultsSimultaneous
8.Certificates Verification16.09.2019 to 18.09.2019
9.Publication of selected list & Issue of Appointment Orders20.09.2019
10.Induction Training23.09.2019 to 28.09.2019
11.Allotment of selected candidates to Ward Secretariats30.09.2019
12.Positioning of Ward Secretaries and commencement of Functioning in Ward Secretariats02.10.2019
13.Training on Roles & Responsibilities at HRD I (6 weeks)From 07.10.2019 to 16.11.2019 4 weeks Theoretical Training at Institutional Level & 2 Weeks Practical Training at Department Level

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