Village Secretariat System in Gram Panchayats - Eligibility Criteria, process of recruitment

Job Chart and Monitoring System: Village Secretariat

i. A clear and comprehensive job chart with suitable business rules shall be put in place.

ii. The performance of the Functional Assistants shall be reviewed periodically by the Mandal/district level officers concerned and periodically submit the performance appraisal reports.

iii. Key performance indicators (KPIs) are to be developed for each functionary by the respective line departments. An online monitoring system will be developed by RTGS for effective tracking of the performance of functionaries.

iv.Establish systems to achieve transparency & efficiency in functioning besides proper checks & balances and supervision for providing corruption free delivery of services.

v.Line departments shall converge their functioning with Village Secretariats keeping proper linkages with other departments, to act as a single unit of administration.

vi. Horizontal and Vertical control structure should be properly formulated and made functional. Organic links must be established among various Departments and institutions.

Village Secretariat Schedule

i. Issue of guidelines for establishment of Secretariats

ii. Issue of Notification for Village Secretariats.

1.  Determining the number of secretariats
2.  Finalizing designations and number of functionaries
3.  Finalizing Recruitment Criteria & Designation-wise Eligibility Criteria
4.  Legal Verification of Proposals - 19th July to 22st July 2019

iii. Recruitment of functionaries and issue of appointment letters - 23nd July to 15th Sept 2019

iv.Training of Functionaries – 16th to 28th Sept 2019

v.Setting up of Secretariat Office with Furniture, Equipments, etc. – 20th Sept 2019

vi. Allotment of selected candidates to Village Secretariats – 30th Sept 2019

vii. Commencement of functioning of Village Secretariats – 2nd Oct 2019

1. The Government directs all the concerned Spl. Chief Secretaries/Prl Secretaries/Secretaries & HODs, the Commissioner PR & RD and all the District Collectors to take further necessary action in this regard.
2. This order is issued with the concurrence of the Finance Dept vide their UO Note No. U.O.No. FMU0MISC/457/FMU.PR&RD,RWS/2019, Computer No: 935696, dt. 19-07-2019 to provide necessary budget to meet salaries/stipend, infrastructure, recruitment, training for functionaries working in village secretariats.

Sl. No.	Desig-nation	Functions (Indicative)	Nodal Department to recruit, train, etc.	No. of Secretariats Proposed	No. of functionaries required in Village Secretariats	No. of Sanctioned posts in the Dept.	No.of per-sons working in the Dept.	No.of vacant posts to be filled	Number of new posts proposed
1	Panchayat Secretary	Convenor of Village Secretariat, Tax collection, Sanitation	Panchayat Raj & Rural Development	11114	11114	13065	7648	5417	-
2	VRO	Land Administratio n, Civil supplies	Revenue	11114	11114	10216	8426	1790	898
3	Survey Assistant	Land survey, Land Administration	Revenue	11114	11114	-	-	-	11114
4	ANM	Medical & Health	Medical & Health	11114	11114	13866	11666	2200	-
5	Veterinary/Fisheries Assistant	Animal Health, Dairy and Fisheries	Animal Husbandry, Dairy Development & Fisheries	11114	A. 9800 (AHA) B. 750 (MPEA)	-250	-250	--	9800 (1 AHA for 2000 animals (1000 in tribal areas)500 (One MPEA for 300 Hectares)
6	Mahila Police and Women & Child Welfare Assistant	Women & Child welfare, Mahila Police, Counselling, Women protection	Home	11114	11114	-	-	-	11114
7	Engineering Assistant	Drinking water & Sanitation, all engineering works	Panchayat Raj & Rural Development	11114	11114	-	-	-	11114

Sl. No .	Designation	Functions (Indicative)	Nodal Department to recruit, train, etc.	No. of Secretariats Proposed	No. of functionaries required in Village Secretariats	No. of Sanctioned posts in the Dept.	No.of persons working in the Dept.	No.of va-cant posts to be filled	Number of new posts proposed
8	Energy Assistant	Power supply &Street lighting, provide Service connections and coordination with	Energy	11114	11114	10276	5585	4691	838
		DISCOMs,
		Renewable
		energy
9	Agriculture / Horticulture MPEOs	Farming services and procurement & Agri-marketing etc	Agriculture/ Horticulture/ Sericulture	11114	5548 (Agri) 4000 (Horti) 400 (Seri)	---			9948
10	Digital Assistant	Single window system at Village Secretariat and points-man for all gadgets’ O & M	Panchayat Raj & Rural Development	11114	11114	-	-	-	11114
11	Welfare & Education Assistant	Pensions/SHGs/all welfare programs/Housin g and Education	Social Welfare (TW dept in tribal Areas)	11114	11114	-	-	-	11114
			Totals					14098	77554
			Grand Total						91652

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