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Wednesday 27 April 2022

DEOs District Educational Officers Job chart

DEOs District Educational Officers Job chart Administrative Duties Managerial Duties ACADEMIC DUTIES REVISED JOB CHART OF THE DISTRICT EDUCATIONAL OFFICER 

Administrative Duties:

i. Review of inspection reports of MEOS/ Dy. 1.Os and follow up action. 
ii. Convening monthly Academic and administrative review meetings with Dy.E.Os. M.E.Ós, Dy. l.Os and Head Masters of Schools. 
iii Grant of Leaves (Casual Leave and Special Casual Leave/E.L./H.PL/Commuted Leave Maternity Leave/ and. Extraordinary Leave)
iv. Sanction of Increment and Pay fixations.
v. Sanction of automatic advancement scheme. L.T.C and Joining. permissions.
vi Sanction of G.P.F Loans, Part finals, and forwarding for GPF with drawls.
vii Sanction of FBE and GIS amounts
viii. Sanction of pension and forwarding proposals to the Accountant General and also APGE applications
ix. Drawl of Medical Advance / Reimbursements after sanction by the DSE/CSE.
x. Counter Signature on Transfer Certificate of the Students seeking admissions in other countries
xi. Regularization of services and declaration of probation as per existing service rules for all teacher working in Government, Zilla Parishad, Mandal Parishad Schools. Impose minor punishments as per APCS (CCA) rules 1991.
xi. Conduct of enquiries as entrusted by Higher Authorities.
xiii. Disposal of all kinds of Appeals as per the administrative jurisdiction. 
xiv. Preparation of confidential reports in respect of Principals of DIETS, Dy, EOS, HMS of Secondary Schools, of Schools and MEOS/Dy.Ios. 
xv. Sanction of Scholarships.
xvi. Conduct of Orientation programmes to Teachers, HMs and MEOS/Dy. 10s, Dy. EOS.
xvii. Appointments, Transfers, Promotions to SGTS and its equalent cadre and appointment and transfers of School Assistants.
xviii. Preparation of Provisional and Final Seniority lists up to the cadre of Schools Assistants in respect of Teaching staff and up to the cadre of Senior Assistants in respect of Non-Teaching staff
xix. Disciplinary Authority in respect of posts of SGTS/SAS and its equivalent cadre, and all Non Teaching posts up to Senior Assistant cadre and related court cases.
xx. Fixation of pay to all the Staff under his control as was in the case of disciplinary authority.
xxi. Identification of need for establishing new schools / upgrading the existing schools. 
xxii All types of disciplinary proceedings and legal issues.

Managerial Duties:

i. To conduct programmes to address the gap on Learning out comes . 
ii. Supervision and review of Lesson Plans / expected Learning out comes / Quality initiatives / Remedial teaching/ Implementation of Academic calendar/ PTA meetings. 
iii. Organization of academic trainings for teachers. Head Masters, M.E.O's/D.Os and Dy.EOS. 
iv. Review of academic performance, learning out comes and achievements of teachers and fixing targets for each subject. 
v. Identification of Schools in 3 categories based on the school performance and preparation of plan of action under achieving Schools.
vi. Submission of Annual Tour Programme to RIDSE and also to DSE/CSE before 30th of April
vii. Approval of annual tentative tour programme submitted by M.E.Os/Dy I.Os. Dy. Eos/ ACGES/ Coordinators (APOSS) before 30th of April and conduction of inspection as per the Tour programme
viii. Maintenance of Teacher Performance Reports (T.P.R). 
ix. Submission of proposals for opening of new schools, and Up gradation of Primary (Preparatory and functional schools) into Upper Primary (Middle Schools), High Schools under Government management to CSE/DSE
x. Permission, Recognition and Registration Authority in respect of Preprimary, Primary and Upper Primary (Preparatory. Functional and Middle Schools) for unaided managements and related court cases.
 xi. Submission of proposals for Permission, Recognition and Registration. Authority in respect of Preprimary. Primary and Upper Primary (Preparatory, Functional and Middle Schools) under Government / Local Bodies.
xii. Implementation and supervision of Plan Schemes such as Samagra Siksha, various grants to schools provision of Aids and Appliances, vocational education inclusive education, all educational programmes. 
xiii. Distribution of text books. Note Books, School Bags, uniforms, Shoes, scholarships etc...
xiv. Streamlining dropouts/OSC/CwSN/Computer literacy schemes. 
xv. Attending the programmes conducted by NCERT, Scouts and Guides, Junior Red Cross, NCC., Cultural Affairs and Sports meets.
xvi. Conduct of Examinations 1st to 10th Class Students and summative and formative assessments from 1st to 10th classes.
xvii. To Conduct and monitor all types of internal examinations (from Class 1 to 10th), including SSC Examinations and conduct of Spot valuations
xviii. To maintain data of recognized schools
xix. Constitution of District Common Examination Board and conduct of meetings
xx. Distribution of Text Books and Note books/ Uniforms/ Belts/ Shoes / School Bag to children.
xxi. Conduct of Teacher Eligibility Tests.
xxii. Conduct of DEECET LP CET/ TRT/TET /NTSE /NMMS / Olympiad / Examinations etc., entrance test. xxii. Conduct of Open School coordination meetings / orientation / enrolment programmes/ Examinations /spot valuations. xxiv implementation, monitoring and supervision of Mid Day Meal scheme and spot visits.
xxv. Maintenance / Supervision and proper utilization of TMF (Toilet Maintenance Fund), and sending reports to the Director MDM. xxvi. Supervision of all Staff under all wings in the District.
xxvii. To ensure sufficient infrastructure facilities implementation of
xxxvii. To ensure sufficient infrastructure facilities implementation of time to time schemes under CIVIL works New Constructions / Repairs / Compound walls/ kitchen sheds/ Toilets Provision of lab equipment sports and games material/ Electricity Safety water/ computer literacy facilities. DCRS etc.. and maintenance for extension of assets / buildings /infrastructure.
xxviii. To instruct all the HMS/MEOs/Dy.Eos to make all efforts to enter data with respect to PGIs and SDGs that reflect in the National ranks.
xxix. To instruct inspecting officers /HMs to verify the lesson plans of teachers and record the learning outcomes and students during the visits/observation.
xxx. Implementation of provisions of the academic calendar inevitably. xxxi. To monitor entire AP open Schools Programmes.
xxxii. To monitor admission procedures, conduct of panel inspections, academic review meetings, day and night visits to hostels.
xxxii. Ownership of all the Schools in the District.
xxxiv. Supervision on conduct of programmes by Jawahar Bal Bhavan,
xxxv. Conduct of coordination meetings with Teachers' Unions once in three months.

Planning and Organization Duties:

1. Collection of Statistical Data in respect of opening of New Schools, Upgradation of Existing Schools and U.D.I.S.E.
2. Improvement in enrollment, Attendance. Achievements of students in schools. 
3. Preparation of Village level, Divisional level and District Level plans.
4. Maintenance of Time lines in respect of according permissions for opening/upgradation of schools.
5. Maintenance of Statistics in accordance with cadre strength. vacancies of all categories of all posts and personnel working under D.E.O control and its jurisdiction. 
6. Getting population Registers and school aged children registers updated by 31st may of every year.

Finance and Budgeting:

1. Preparation and submission of Number Statements, Budget Estimates. Revised Estimates and year ending surrender of amounts statement.
2. Preparation of Monthly reconciliation of Accounts and Submission of Statement promptly.
3. Checking of irregular and unauthorized expenditure. 
4. Clearance of all of court cases / Loka yuktha /RTI /CMP/Grievances /A.G.Audit Objections.
5. Prompt disposal of pension cases. 
6. Utilization of allotted budget provisions fully without deviation to financial regulations.
7. Ensuring regular, annual of Audit Accounts in Aided Educational Institutions.
8. Allotment/ Distribution/Controlling and Accounting for all kinds of funds/ Grants released from the Government.
9. Budgeting in respect of Schools in the jurisdiction
10. Maintenance and controlling of DCEB Funds 


Inspections of the following Institutions:

a. Government Secondary Schools with Gazetted H.M. Grade-1
b. Andhra Pradesh Model Schools (Up to Class 10)
c. Andhra Pradesh Residential Education Institutions
d) Kasturba Gandhi Balika Vidyalayas (Up to Class 10).
e) Aided Oriental Schools
f) Aided Hindi Vidyalayas.
g. Offices of M.E.Os/ Dy.I.0s.

Academic inspection of TW/BCW/SW/Minority Schools.

Visits of the following Institutions:

a. Government Secondary Schools
b. Zilla Parishad Schools
c. Mandal Parishad Schools
d. Municipal Schools
e. Andhra Pradesh Model Schools
f. Andhra Pradesh Residential Education Institutions
g. Kasturba Gandhi Balika Vidyalayas
h. AP Open Schools Centers
i. District Institute of Education and Training Colleges/ Private D.Ed Colleges / B.Ed colleges / THT HRT Colleges/ Physical Education colleges
j-Aided Oriental Schools
k. Aided Hindi Vidyalayas
l. All residential schools APREIS/TW/MJPAP  BCW/ SW/  Minority/Ashram other residential Schools. 
m. Offices of M.E.Os/ Dy. 1.Os n. Office of Dy. E.Os
o. Sports schools run by SAAP. 
p. Special Schools
q. Continuing Education Centres.
r. Private Un-aided schools.
s. Complex schools / meetings.


1. 5% of the above institutions in each category should be visited every year inevitably. Further at least 5% of SF5/FS/FSP/PHS/HS/HSP should be visited. 

2. Inspection reports and visit repots shall have to be submitted to the RIDSE, and also to the DSE/CSE.

3. It is better to fix monthly target for visits duly mentioning No. of Schools all together instead of percentage, and yearly target of inspections duly mentioning No. of Schools all together.

4. The District Educational Officers to submit their Tentative Tour Programs and Tour Diaries and the Visits and inspections Reports to the RJDSE on 25th of Every Month and 5th of Every Consecutive Month respectively.

5. Obtain and approve of DyEOs Tentative Tour Programs and Tour Diaries and the Visits and Inspections Reports on 25th of Every Month and 5th of Every Consecutive Month respectively 

6. The District Educational Officers to review the Tentative Tour Programs, Tour Diaries. Visits and inspections of the concerned as specified below and shall take necessary coeffective steps:

7. After the above reviews, the District Educational Officer shall submit (1) consolidated and comprehensive report and (ii) monthly abstract of the visits and inspections of the District Educational Officer, all the Deputy Educational Officers / Deputy Inspector of Schools / Mandal Educational Officers to the RIDSE on or before 10th of every month,

 Any Government other duties/functions assigned by the Department / Government

DEOs Job chart click here

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